Mandate:

Reporting to the department Manager, the Administrative Assistant will support the Ontario Executive team and contribute to the efficiency of the overall business by ensuring administrative duties are carried out timely and successfully. The candidate will also provide customer and reception services as needed.

Primary administrative responsibilities include:

Support Ontario executives in planning and coordinating meetings, managing boardroom logistics, and organizing corporate events
Assist departments in compiling data for various reports, clerical tasks, collecting and organizing invoices and other administrative duties as assigned

Receptionist responsibilities include:

Respond to telephone/virtual calls, emails, and in-person inquiries from clients, business partners and other parties. Refer all inquiries to the appropriate individuals/departments across the organization
Greet and direct visitors to appropriate contacts
Administer and manage inbound/outbound mail, including priority posts, packages, courier services and other correspondence
Receive and distribute all forms of correspondence (i.e. incoming faxes)
Maintain the reception in a tidy and presentable manner

Requirements:

Minimum 1 year of corporate receptionist or administrative assistant experience
High School Diploma or equivalent
Knowledge of general office procedures
Proficiency in MS Office

What You Offer:

Excellent oral and written communication skills
Strong interpersonal skills to interact with many different groups within the organization
Extremely detail-oriented, organized and able to multi-task
Ability to work efficiently in a team environment, as well as independently

What We Offer:

Equal opportunity employer
Competitive compensation
Comprehensive Benefits package, including fitness reimbursement program(s)
Education Reimbursement Program
Balance between work and home life

Delmar International Inc.

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Administrative Assistant