Our company is looking for an Office Coordinator to join our team. This position will be full-time (however, could be part-time based on applicant preference) and in-office. Join us to play an important role in our organization, ensuring smooth operations and contributing to a collaborative and supportive work environment where your skills will be valued.
Responsibilities:
Coordinate administrative duties in the office including:
- Greet employees and visitors in the office and assist them as needed.
- Perform various clerical tasks, stock office supplies and place orders when necessary
- Complete monthly expense reports for designated personnel
- Handle all incoming and outgoing mail, faxes, and packages
- Ship packages internationally, while managing customs, regulations, and logistical challenges.
- Support travel needs and company events
- Follow and carry out company office policies and procedures, ensuring compliance with regulations and maintaining up-to-date standards
- Coordinate office space maintenance as required
- Ensure all office equipment is functioning, and maintenance is performed
- Maintain user accounts for various applications and programs
- Collaborate with the other offices, as required
- Coordinate internal meetings, including space, setup, catering, and audio visual needs
- Review office protocols with new employees and other staff
- Handle company communication and management updates, when appropriate
Qualifications:
- High school diploma or equivalent required.
- Post Secondary in office administration, management or related field would be an asset
- 1+ years working in office admin, reception, or hospitality industry
- Proficient in Microsoft Office
- Experience using standard office equipment
- Strong organizational and communication skills
- Experience completing expense reports would be considered an asset.
- Experience in international shipping would be an asset
- Ability to travel internationally
Employee Perks:
- 3 weeks of vacation
- Company closure at Christmas
- 2 weeks paid personal/sick time
- Comprehensive benefit package
- 5% RRSP Matching Program