Job Description

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Our Capital Projects Group (GO & UP) division is looking for an Administrative Assistant (contract up to 18 months) to provide day-to-day operational and support to the Director Integration Management Technical team by performing a wide range of administrative support functions and coordinating day-to-day projects.

Work Location: 130 Adelaide St. W.

Hybrid Work Model: 2 days in office/3 days virtual

Vacation, Benefits, and OMERS Pension benefits included*

What will I be doing?

Prepares packages for internal and external mail and courier services distribution
Arranges boardroom bookings and teleconferences involving multiple internal and external participants
Acts as the liaison with property management coordinating work order requests
Coordinates office supplies and requisitions supplies for replacement
Maintains and updates electronic files and office templates (e.g., staff lists, floor plans, etc.)
Assembles correspondences, and meeting materials and packages for distribution to senior management
Correspondence with external stakeholders in a fast-paced manner
Composes and/or edits correspondences for final signature through the Director’s Office
Supporting multiple people leaders on various tasks, projects, calendar support
Works with multiple stakeholders (internal and external)
Provide backup administrative support to the Executive Assistant

Qualifications

What Skills and Qualifications Do I Need?

Completion of secondary school, plus additional related courses/training – or a combination of education, training and experience deemed equivalent
Demonstrated experience in providing administrative support to a busy office environment
Independent and flexibility to prioritize workloads and manage multiple tasks against tight deadlines
Experience with computer applications (e.g., MS Office Suite (Outlook, Word, Excel, PowerPoint, Visio, etc.), and other application software
Organizational skills and attention to detail to organize the assigned office in compliance with corporate administrative policies and processes
Interpersonal, customer service, and excellent oral/written communication skills to respond to or direct enquiries, interact with and provide support to all staff levels, and to generate a variety of correspondence, reports and documents

Don’t Meet Every Requirement?

If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

Accommodation

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email hr.recruitment@metrolinx.com.

Application Process

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy before submitting your application.

Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.

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Administrative Assistant