Accounts Payable Lead

Earth Drilling Co. Ltd. • Full-time • Calgary, AB, CA • 5m ago

Summary

We are seeking a dedicated and detail-oriented Accounts Payable (A/P) Lead to join our finance team, while reporting to the Controller. The A/P Lead is required to oversee the day-to-day activities of the Accounts Payable department. The AP Lead is also responsible for planning departmental workload and flow and disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This role includes filing, maintaining and updating financial spreadsheets and performing other administrative duties of the A/P department. This position involves providing billing information and support to facilitate daily bank reconciliations. The ideal candidate will ensure all payment documents, such as purchase orders, credit card statements, and subcontractor invoices, are processed efficiently. This position requires excellent communication skills to facilitate daily bank reconciliations and provide billing support.

Core Competencies:

· Customer Focus

· Attention to Detail

· Communication

· Energy & Stress Management

· Teamwork

· Quality Orientation

· Problem Solving

· Accountability and Dependability

· Operating Equipment

· Ethics and Integrity

Job Duties:

Oversee and co-ordinate the functions of the Accounts Payable department.

· Collaborate with the CFO to maintain collection goals and A/P performance.

· Obtain disbursement approvals ensuring expenditures are within budget.

· Audits purchase requests for materials, supplies, equipment, services rendered, and other collateral; verify that invoices and charges are accurately charged to the proper GL accounts and job costs using the in house PO System, ensuring there is a PO for every charge.

· Prepare and process various forms of payments (cheques, credit, etc.) to third parties.

· Post and reconcile company payments to general ledgers.

· Review company bills for errors and discrepancies, and resolve billing issues.

· Post A/P data to profit/loss reports, balance sheets, and income statements.

· Manage credit balances, refunds, and adjustments, applying necessary corrections.

· Balance daily A/P batches and distribute payment reports and statistics.

· Develop payment strategies to ensure timely A/P payments and mitigate supplier objections.

· Analyze Accounts Payable operations and identify areas for improvement.

Professionally interact with company auditors, tax auditors and tax recovery specialists as required.
Adhere to and enforce the policies and procedures for the Accounts Payable department.
Update training materials and departmental procedures as needed.
Provide support to all AP personnel, and act as Accounts Receivable back up when needed.
Provide Accounts Payable and Accounts Receivable support for the Geothermal Division.
Plan and conduct meetings with AP staff to ensure compliance with established practices.
Update AP staff with new policies, changes and current standards.
Ensure an accurate understanding of company policies in relation to allowances, expenses and direct payments.
Plan the department's workload and flow.
Answer queries and complaints from vendors with respect to payment status and diffuse any potential issues.
Review and investigate invoices and communicate errors to relevant parties and departments.
Investigate and resolve any tax issues with respect to purchase orders and invoices.
Maintain communication with the portal administrator regarding any portal issues and problems.
Maintains the confidentiality of staff, and organizational proprietary information by developing, instituting, and monitoring policies to protect the privacy and rights of those entities.
Promotes organizational and individual success through ongoing support, encouragement, empowerment, and effective teamwork to enhance staff loyalty and productivity.
Utilizes computer systems to run databases, pay bills and order supplies.
Provides customer service, such as accepting payments.
Contacts individuals with delinquent accounts.
Calculates, prepares, and issues documents related to accounts such as bills, invoices, inventory reports, and account statements.
Code, total, batch, enter, verify, and reconcile transactions such as accounts payable and receivable, purchase orders, cheques, invoices, and cheque requisitions.
Respond to customer inquiries, maintain good customer relations, and solve problems.
Performs related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying.

· Investigate payment problems following corporate A/P policies.

Requirements:

· Minimum of 2 years of direct experience in an A/P capacity.

· Proven ability to accurately calculate, post, and manage accounting figures and financial records.

· Strong knowledge of payment regulations and fair credit practices.

· High level of moral judgment for handling confidential information and monetary transactions.

· Experience in data gathering, information compilation, and financial report preparation.

· Experience with Construction Jobcosting is an asset.

· Ability to perform moderate to complex account reconciliations.

· Strong negotiation and conflict resolution skills for handling late payments and delinquent accounts.

· Basic knowledge of accounting systems, budgets, and internal controls.

· Advanced proficiency with Explorer accounting software and spreadsheet programs.

· Effective attention to detail and a high degree of accuracy.

· Strong work ethic and positive team attitude.

· Sound analytical thinking, planning, prioritization, and execution skills.

· Excellent teamwork and team-building skills.

· Effective verbal and written communication skills.

· Ability to build and maintain lasting relationships with other departments, key business partners, and government agencies.

· Strong problem identification and problem resolution skills.

· High proficiency with Microsoft Office productivity suite.

How to Apply: If you meet the above qualifications and are excited about the opportunity to join our team, please submit your resume and a cover letter detailing your relevant experience to careers@earthdrilling.ca

About Us: Earth Drilling was founded in 1976 in Regina, Saskatchewan. Primarily a water well drilling company, the Saskatchewan residents came to know Earth Drilling as a household name. In 2012 the Wegleitner Family assumed ownership of Earth Drilling, realigning the direction and vision for the future of the Company, integrating both legacy and new vision.

We operate a variety of drill rigs, combined with support equipment, which services Western Canada through offices in Calgary, Alberta, and Regina, Saskatchewan. With a focus on obtaining reliable soil and core samples, we help our clients achieve their drilling targets or uncover the best methods for remediation, construction and development.

Our strong reputation in the industry draws only the best people and equipment, contributing to continued success and growth at Earth Drilling.

Our equipment acquisition and selection is determined by the knowledgeable staff who anticipate the need for specialty services, challenging geographical limitations and remote sites your projects may offer.

Employees are trained to operate a diverse range of equipment, which ensures your needs are always met, no matter what the scope of work.

We are a solution-based company and always bring new ideas to the table.

Equal Opportunity Employer: Earth Drilling Co Ltd. is an equal opportunity employer and welcomes applications from all qualified individuals. We thank all applicants for their interest, however, only those selected for an interview will be contacted.