Our company is looking for an Office Coordinator to join our team. This position will be full-time (however, could be part-time based on applicant preference) and in-office. Join us to play an important role in our organization, ensuring smooth operations and contributing to a collaborative and supportive work environment where your skills will be valued.

Responsibilities:

Coordinate administrative duties in the office including:

Greet employees and visitors in the office and assist them as needed.
Perform various clerical tasks, stock office supplies and place orders when necessary
Complete monthly expense reports for designated personnel
Handle all incoming and outgoing mail, faxes, and packages
Ship packages internationally, while managing customs, regulations, and logistical challenges.
Support travel needs and company events
Follow and carry out company office policies and procedures, ensuring compliance with regulations and maintaining up-to-date standards
Coordinate office space maintenance as required
Ensure all office equipment is functioning, and maintenance is performed
Maintain user accounts for various applications and programs
Collaborate with the other offices, as required
Coordinate internal meetings, including space, setup, catering, and audio visual needs
Review office protocols with new employees and other staff
Handle company communication and management updates, when appropriate

Qualifications:

High school diploma or equivalent required.
Post Secondary in office administration, management or related field would be an asset
1+ years working in office admin, reception, or hospitality industry
Proficient in Microsoft Office
Experience using standard office equipment
Strong organizational and communication skills
Experience completing expense reports would be considered an asset.
Experience in international shipping would be an asset
Ability to travel internationally

Employee Perks:

3 weeks of vacation
Company closure at Christmas
2 weeks paid personal/sick time
Comprehensive benefit package
5% RRSP Matching Program

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Office Coordinator